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Pros and cons of using ClickUp

Project management is becoming increasingly popular by the day which is why more people are using project management software. Such tools help teams and managers become more productive by letting them do their tasks with ease. With these tools, users can create tasks, assign them to team members, set due dates, and monitor their progress, among others.

One of these project management software is Clickup, a cloud-based collaboration that is suitable for businesses across all industries. Whether big or small, businesses can take advantage of features like communication and collaboration and tasks assignment and statuses. More specifically, users can assign tasks and comments to a specific team or members of a team. They can also mark these comments as ‘in progress’ or ‘resolved’ and also make custom statuses. Teams can set their notifications to only be sent for specific items. Furthermore, they can use the ‘mention’ feature to alert users who are mentioned in discussions. In terms of comments, they can still be edited even after they have already been sent.

Clickup also has a hierarchy of views to help users organize their projects and these include:

  • Teams
  • Spaces
  • Projects
  • Lists
  • Tasks
  • Subtasks

Clickup Uses

Clickup is used by numerous businesses and project management teams for its features and many uses. The following are some of these.

  1. For organizing events. Clickup can also be used for planning events like birthdays or anniversaries. The event is considered the project and all tasks related to it can be kept in one place. Initial ideas can be the tasks and further ideas about those are the subtasks. These subtasks should be the most basic things that need to be completed.
  2. Contacts management and personal network. A lot of users also take advantage of ClickUp’s capabilities for personal network and contacts management. It makes it easy for people to keep a list of people in their network by creating a project with two lists. The first one is the master list where all contacts are stored as tasks. Each of them is given a description about which industry they are from and the nature of their relationship to the user. The other list contains custom statuses instead of tasks and due dates. This is done so that the user can be reminded of when he needs to reconnect with the contacts.
  3. Creating a cookbook or collection of recipes. This is a very specific use which is good for chefs and those who love to cook. Fortunately, this is also possible for every other kind of collection a user is into like lyrics of songs, storybooks, and others. As for creating a cookbook, a user can create a list which he can name with the type of cuisine such as ‘Italian’, ‘Japanese’, or ‘American’. Then, users can create a task for every dish under these lists.
  4. As a notepad. Clickup is not just for project management teams but also for solo users. The software can be used for recording even the simplest and smallest ideas, thanks to its notepad feature. During meetings, users can just open the notepad and take down notes which are automatically saved. Users can also open those notes at a later time and see everything there.
  5. Setting priorities. ClickUp has a priorities feature that allows users to see all the things they need to accomplish and help them decide on where to start.
Clickup can be for personal use
Photo credits to Clickup

The Cons or Disadvantages of Clickup

  1. Too many features. Some users feel overwhelmed by the variety of features, especially during the initial set-up. Certain teams report that the learning curve is a bit high and their members find it hard to use all the features.
  2. Too much option for customization. One of the greatest advantages of Clickup is its option for full customization. This is also a con because users need to customize a lot of things in order to make the software run optimally. Certain teams suggest that the simple set of choosing between ‘done’ or ‘not done’ will be enough.
  3. Ineffective calendar. The calendar, for some teams, is the least impressive part of Clickup. It is not as intuitive as users expect it to be, especially that there are numerous buttons to click. Also, users have to click ‘done’ after inputting the date or they will have to do it again.
  4. UI needs improvement. As a software whose tagline is ‘one app to replace them all’, it often leaves users wondering what the empty panes and spaces are for. Additionally, the text size is also very small and the colors are too faint that they are hard to distinguish.
  5. Inability to send tasks directly to Clickup from a Gmail filter. This is one aspect of Clickup that developers are saying they are working on. Right now, to send tasks from a Gmail filter to Clickup directly, users have to use a third-party service.

The Pros or Advantages of Clickup

With all the cons mentioned, there are also numerous pros Clickup has that are bringing more people to use the software.

  1. Suitable for teams and solo users. Most project management software is suitable to just team users. Clickup has an edge over them because it is also easy to use for solo users. It has a suite of features that are perfect for managing daily activities. The 2.0 version is especially impressive because of its improved user interface. Also, the integrations help save a lot of time.
  2. Efficient dashboard view. As already mentioned above, Clickup has an improved user interface. Along with that, its dashboard view from Task List and Calendar to Board or Kanban view is impressive. Not all software has this feature but Clickup makes it very easy to shift views.
  3. Powerful even the free version. Free versions are expected to be less powerful and sometimes even lack features. Fortunately, this is not true with Clickup because it still supports many features that are otherwise only found in paid versions of other software. For example, it has email notifications, Android/OS app, task dependencies, file attachments for tasks, and more.
  4. Customer-centric. Clickup’s foremost priority is giving what its customers need, as evidenced by their feature requests page. The software constantly provides new value-add products based on what their customers need.
  5. Great customer support. Clickup provides great customer support to its users. They are easily reachable and extend their efforts to really give answers and help to the customers.
  6. Excellent layout. One user specifically cited its layout which is friendly even to dyslexic users. Clickup makes everything easy to see and understand and helps keep numerous projects remain organized.
  7. Cost-effectiveness. Many teams and organizations have to settle with using two or more apps for their projects which can be expensive. Clickup replaces all these software and provides for all of a user’s projects. This way, users get to save a few hundred bucks from not having to use another task management tool.
Clickup replaces other software
Photo credits to Clickup


Clickup may not be as popular as Asana, Trello, Basecamp, and other software but it is definitely impressing users. Though it has disadvantages, the developers are constantly upgrading the software to provide a great user experience. It is worth a try for both team users and solo users.